Flyer
For leaders: what to ask your people.
Not affiliated with OpenAI, Google, xAI or Anthropic; your organization’s rules come first.
Five questions before you sign anything AI-drafted.
- Did you give it the source?
A draft with no file behind it is a guess in a good suit.
- Did you allow “I don’t know”?
Otherwise it fills every gap with something that sounds right.
- Where is the reference for that?
Every item carries a paragraph or page. No reference, no claim.
- Which model answered?
Auto often means the fast tier; anything you sign deserves the careful one.
- Would you sign this without the AI’s name on it?
If not, it is not finished. The signature is yours.
Set your team up
Name a source owner. Keeps the instruction and template current.
Share one helper. A Gemini agent or Grok project, to named people.
Review in pairs. The drafter never reviews their own draft.
Today it does
- Draft from your files
- Search policy, with citations
- Run on a schedule
- Write a Word file (Grok)
Today it does not
- Reach your email or drive
- Verify its own output
- Share by public link
- Remember last week’s chat
What not to paste in
- Public tools
Personal ChatGPT, Gemini or Grok: public material only, nothing sensitive.
- Work account
Your organization’s approved tier, within its own rules. Still not private.
- Never, anywhere
Secrets, credentials, other people’s private data.
Never put personal data, internal details, or anything not shareable into a public tool.
Sensitive material goes only into an approved work account, within your organization’s guidance.
- Sign in
Your organization’s account where one exists; a personal account otherwise.
- Any browser
Nothing to install; open the vendor’s site or app.
- Check the model
Pick the careful tier before anything you will sign.