Tool flyer

ChatGPT for work

AI Tools Field Guide

Not affiliated with OpenAI, Google, xAI or Anthropic; your organization’s rules come first.

The document workhorse: projects that remember a job, and custom GPTs that remember how you want it done.

What it is best at

  • Projects: a desk for a job.

    Attach up to 40 files and write the instructions once. Every new chat starts already knowing both.

    The Sources tab of a project: up to 40 files per project.
  • Custom GPTs.

    A reusable assistant: a name, instructions and reference files. The same rules apply every time.

    The GPT editor with the name Instruction to Checklist and its description.
  • Output you can check.

    Ask for the paragraph reference beside every line, and checking is a glance down a column.

    A numbered checklist where every line ends with its paragraph reference.
  • Two models, clearly named.

    GPT 5.6 Terra is the careful one and the default. GPT 5.4 is faster for quick rewrites.

    The model menu with GPT 5.6 Terra selected.

Also inside

  • Files in the chat: Word, PDF, slides, spreadsheets.
  • Secure web search: for public facts, with sources shown.
  • One chat per nominee inside a project.
  • Conversation starters show a new user what to paste.

Try this first

In a project holding the instruction and last year’s package: “Draft this quarter’s package from the facts below. Match the attached format. Mark anything missing CONFIRM.”

Know before you go

  • No share control yet on projects. Pass the instructions and files to a shipmate instead.
  • It does not write Office files. Paste into your template, or use Grok.
  • No policy library. For the governing instruction, use Gemini.

Public tools take public material. A work account may take more, within its rules. Nothing classified, ever.

One-page playbooks and lessons with screenshots: sean.theinformed.org/ai-tools

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