Meeting notes to taskers

Set it up

• Billets, not names. Write LPO, TRAINO, MED REP. The list mapping billet to person stays on your desk.
• Paste what you actually have. Rough notes, a photo of the whiteboard, or a transcript your command keeps.
• Nothing about a person’s record. Pay, medical, legal and disciplinary items come out before you paste.
• Try the ready-made agent first. Gemini’s Agents page may list a Meeting Summarizer published for your organization.

Work it in four passes

1. Start on the fast tier. Flash GPT 5.4 Grok Fast A page of notes is seconds of work.
2. Ask for four lists, not a summary. Decisions made, taskers, open questions, and the items needing a decision above you.
3. Make it mark the gaps. Any tasker with no owner or no date comes back marked CONFIRM instead of invented.
4. Then ask for the email. A follow-up to the attendees under 200 words, taskers numbered.

Say it like this

Turn the notes below into four lists: decisions made, taskers with the owning billet and the due date, open questions, and items needing a decision above this shop.

Use only what the notes say. Write CONFIRM where an owner or date is missing; do not invent one. Then draft a follow-up email under 200 words.