AI Tools Field GuideCheat sheets and flyers
Every page here prints on one side of one sheet, in A4 or Letter. Playbooks walk one job from set-up to the check before you sign. Flyers are for the passageway and the quarterdeck. Reference sheets cover the basics. Names never go into a public AI tool; every playbook that involves people starts with placeholders.
Playbooks: one page per common staff job
Evals and FITREPs
Drafting performance write-ups without putting a name or a record into an AI tool.
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A stack of SOPs
Putting many procedures into one shape without changing what they say.
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Questions over your instructions
Getting cited answers out of a shelf of your organization’s instructions.
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Updating many instructions
When a governing directive changes and a dozen of your documents cite it.
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Planning a new watchbill
Quals, dates and rules in; a draft, a count per person and a list of broken rules out.
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Holiday leave deconfliction
Two leave periods, a manning floor and everyone’s first choice: a fair split you can defend.
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Awards season
From a page of facts to a citation in the approved format, one project for the whole cycle.
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Turnover in a week
Turning a relief’s pile of files into a turnover binder and a first-thirty-days list.
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Inspection prep
An instruction in, a numbered checklist with paragraph references out, and a way to rerun it.
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Meeting notes to taskers
Rough notes in; decisions, owners, due dates and the email out.
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What changed for my shop?
A long policy message or instruction change reduced to who must do what, by when.
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Fix the tracker spreadsheet
Formulas, conditional formatting and clean-up for the qualification or training tracker.
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Mining the trouble tickets
A year of closed tickets grouped by cause, ranked by hours, with a one-page fix for each of the top ten.
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The issue paper, assembled
Last year’s papers, the guidance and this year’s numbers in one project, drafted with a quote beside every claim.
HTML previewFlyers for the passageway
For leaders: what to ask your people.
Five questions before you sign anything AI-drafted, and how to set your team up.
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Gemini for work
What Gemini can do for you: Deep Research, agents, the Library and chat links.
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ChatGPT for work
What ChatGPT can do for you: projects, custom GPTs, canvas and careful models.
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Grok for work
What Grok can do for you: skills that write files, projects, automations and Expert mode.
HTML previewReference sheets
What not to paste
Public AI tools, work accounts and what never goes in: the rules and what to do before you upload.
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Which tool, which model
What each of ChatGPT, Gemini, Grok and Claude is best at, how to pick the thinking level, and which to open for the job.
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Prompting that works
Reader, example, format, source, assumptions: a prompt before and after, then how to iterate.
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Checking a draft the smart way
Why it invents, how to make the model do the finding, and the tells.
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Build a helper: agents, GPTs and skills
A helper in four parts; build, test and share it; what it cannot do.
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Where it fails, and what to do
Where it fails, and the habits that prevent most of it.
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Projects: a desk for a job
Why a project, how to make one, and what sharing can and cannot do this month.
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Generative or agentic?
The difference between a tool that writes and a tool that acts, and what that changes for you.
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Change the model
Where the model picker is in each tool, which model is the careful one, and when to switch.
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